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The recruiting part is just one feature of the event, and it's not mandatory. We do need more active members. The recruiting part isn't team based either, it's individual, so just because you're participating in one part doesn't mean you have to participate in another.
We've done recruiting contests in the past too.

That gets tricky...if we limit the number of people, then we know how many we need per team and can plan and divide them accordingly. However, this means that if someone comes across the event a little too late, he/she cannot participate.
If we don't limit the number of people, then how do we know when one is getting overloaded?

My suggestion: do limits in stages.
For example, at first the team limit would be something like five people each...just as an example. That way, if Romania hits five when Belgium is still at three, the next two people to sign up must go to Belgium. Once both teams are full at that stage, we go up a level - new maximum limit: ten. Repeat the process as many times as necessary.
The limits should probably actually be in sets of three, now that I think about it: less chance of a huge difference in numbers that way. We won't risk puttering out of sign-ups with one team having four members more than the other.
I would hope that people wouldn't mind which team they end up on, since it's hardly a house team or anything really important.

I think for signing up, should we start with 2 teams, and then add one more team at a time?

"Each team is made up of seven players, consisting of three Chasers, two Beaters, one Keeper and one Seeker."

Are we going to stick to the team numbers, or are we going to use just the two teams and have backup players to sit on the bench?


Here's what I think:
We could just divide everyone who wants to play into the two teams, appoint a position to everyone. We do what was suggested by opening a few spots per team at a time to keep them even, then once we have the teams, we assign everyone a position. We may end up with 2 seekers and 3 beaters, but that would be alright. Then we use the game ideas suggested.

I loved Icees idea for Seekers. We "release the snitch" and give clues to a few multiple places in the guild. Every seeker goes out and uses the clues to find the snitches. There are several snitches. When a seeker finds a snitch, they post a link to where it is, and that team gets a certain number of points. If we do it that way though, do we release all the snitches at once, or do them one at a time? Each snitch can only be found once, so it would be whoever catches it first.
I kind of feel that the Chasers and Beaters should answer trivia questions. Then for each correct answer a chaser gets their teams gets a point and for each correct answer a beater gets the other could lose a point. I think in order for everyone to participate fairly that instead of the questions being posted one at a time that they should be done in rounds. Maybe 3 rounds of 5 or 10 questions? The "quiz would be posted and all the beaters and chasers would have until the end of the round (we would post when the round ends) to Pm their answers to Adonis. Then at the end of the round the beaters scores would be taken and subtracted from the chasers scores.

Ooo! It would be interesting if one or two snitches were released each round.

Not sure how we could incorporate the keeper though.

I had a bit of a read through the last couple pages.

How many snitches will there be? I like what Angil said about having clues to find them, or at least point the seekers in the right direction. I also think they should all be released at once, though the only problem with that is the game may be over quite soon. Maybe release half and then the other half a few days later?

Alutian:
I like your ideas for the games.
I think it would be good to have each game in a separate thread to make it less confusing. However, this would cause problems with the beaters' game. (Which I'm a tiny bit confused about.) It seems to involve chasers and keepers too so that would only really work if they were in the same thread, but that might get very confusing as there would be two games going on at the same time.

Ok, so then maybe we do let the scores go below zero.

All snitches are released at beginning of game, and we have 2 or 3 rounds, each round ends when a snitch is found? Game ends when all snitches are found?

The trivia and quizes are for other players, seekers will actually have to find and link the snitch!

Say, like 10 trivia questions and riddles will be posted per round, and each player has the chance to send their answers via pm, but we make a deadline so that if they havnt answered by the end of the game, it's too late?

So I was trying not to say it, but Tina mentioned it so I can say it now. We're making this too complicated. So far, Angil's plan (see below) is the best and most laid out. I think we should just strive to put that in action. If we follow this though it's more like the event is a game and not in the format we usually do events.

If we're going to do two teams, we need to open a thread for sign ups. The teams will be decided based on how you post (for instance posting first, third, fifth, etc. gets you on one team & posting second, fourth, sixth, etc. gets you on the other team.)
Once we have the teams we can decide (or they can decide) which position they want to play.