Valentine's Day/Spring Combined Collective: Planning Thread | First Page | Forum

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HolidayJubilee

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Post: 36014609_1 created on Sat, 22 Dec 2007 21:05:24 +0000
Posted: Sat, 22 Dec 2007 21:05:24 +0000

HolidayJubilee

*ahem*

No Valentine's Day themed works will be accepted after this point.
From now on, all submissions must be themed after Spring, St. Patrick's Day, Mardi Gras, Easter, or any other holiday that happens in March/April.

[/official announcement]

Valentine's Day/Spring Combined Collective
Planning Thread

Valentine's Day submission deadline: February 1st
Spring submission deadline: March 1st
These deadlines may be extended.

Introduction

Welcome to the planning thread for the Spring Collective!
If you're interested in participating in the Collective, please read on.

Many collectives have been run by people in the past;
Mau was the original planner and has run numerous fun and successful collectives.
Since past collectives did so well, we've decided to keep the tradition alive. ^^

All the information you need to know about the Collective is below.
If you have any questions, please don't hesitate to ask.
Remember: have fun!

Table of Contents

Post 1: Introduction
Post 2: Basic Info./FAQ
Post 3: Artist Information
Post 4: Helper Information
Post 5: Previous Collectives
Post 6: List of Ideas
Post 7: Staff Notes
Post 8: Link Us

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Post: 36014609_2 created on Sat, 22 Dec 2007 21:21:53 +0000
Posted: Sat, 22 Dec 2007 21:21:53 +0000

Basic Information

What is a Collective?
A Collective is a single thread where many different artists gather together and sell their holiday-themed products.
In the past, the Collective has served as an ordering thread where people could go to collect holiday graphics to decorate their sigs, journals, and quest threads. It has always been a lot of fun to participate in the Collective and to look at all of the different artists' artwork.

Due to the number of people who usually participate, the artists' work is displayed on a website for easier ordering and convenience.
In the spirit of the Collective, as well as because of the mass amount of ordering, profits are split evenly between all the artists when the Collective is over.
There are restrictions and rules to abide by when submitting and ordering, so if you'd like to learn more, please read the entire front page before posting!

What can be submitted?
It can be art, graphics, pixel art, animated art, avatar edits, even pixel pets...but all work must be NON-CUSTOMIZEABLE.
This is not an extension of a single artists shop; orders are placed through a thread and the subject material is sent out from a private, shared Photobucket account that only trusted shop helpers have access to.
Since more than one person will be sending out orders, it is important that the work submitted has no special instructions so that nothing needs to be changed by the artist later. The only exception to this rule is avatar edits and certed items.

Of course, all work has to be the artists' own.
Any person found to be submitting work that is not their own will be banned from the thread, have their share of the profits forfeited, and be reported to a moderator for art theft.

In addition, all work submitted must adhere to Gaia sig requirements:
maximum of 500 x 500 pixels and 100KB.

Remember to send two images of your finished work: the sample image and the normal image.
The sample image is just a copy of the original with "sample" or a big "S" written across it for display on the thread/website.
The normal image will be PMed to the customer after they have finished the trade.

Because of the nature of the minishop, only certain work can be submitted. The list and its specific rules are below:

Pixel and Hand-drawn Art

It must be sig-friendly - maximum of 500x500 pixels and 100kb.
It must be the artist's own work.
Please keep the work relevant to the season
(Valentine's Day, St. Patrick's Day, Easter, or general spring).
It should be non-customizable, pre-made art, graphics, and pets
(some certing is allowed, but please check before you submit).
Work submitted to the Collective may not be sold in your Minishop. The appeal of the Collective is that everyone can come to one place to do all of their ordering!
Past work from previous holidays and collectives can be submitted as long as you send it again.
Remember to send a sample image and a normal image.
Remember to send the prices for your work when you submit your images.

Avatar Edits

It must be sig-friendly - maximum of 500x500 pixels and 100kb.
It must be the artist's own work.
Please keep the work relevant to the season
(Valentine's Day, St. Patrick's Day, Easter, or general spring).
They should generally be non-customizable, pre-made avatar edits. Nothing should have to be edited except for replacing the base.
Edits can also be sold as-is, but they will be included in the main section of pre-made art.
You can fill all of your edit orders yourself OR you can delegate your orders to one of the other editors to fill. However, if you delegate them, be sure that your edit is in a format anyone could use.
Work submitted to the Collective may not be sold in your Minishop. The appeal of the Collective is that everyone can come to one place to do all of their ordering!
Past work from previous holidays and collectives can be submitted as long as you send it again.
Remember to send a sample image and a normal image.
Remember to send the prices for your work when you submit your images.

Profile Themes

It must be the artist's own work.
Please keep the work relevant to the season
(Valentine's Day, St. Patrick's Day, Easter, or general spring).
They should be non-customizable, pre-made profile themes. Nothing should to be changed or re-coded after ordering.
Work submitted to the Collective may not be sold in your Minishop. The appeal of the Collective is that everyone can come to one place to do all of their ordering!
Past work from previous holidays and Collectives can be submitted as long as you send it again.
Remember to send a sample image and a normal image.
Remember to send the prices for your work when you submit your images.
Since profile themes are in such demand, the prices on them can get pretty high. If you are planning on submitting profile themes please keep the quality and pricing under 3k. Because of the way the Collective is run and set up, expensive profile themes will not sell, so it is in your best interest to follow this guideline.

FAQ

I'd like to submit my work to the Collective! What do I need to do?
First off, please read the whole page before you do anything else.
Once you've done that, fill out the form provided in the Artist Information post. You may post the form here or PM it to HolidayJubilee.
Give us your name, your shop link (so we can link to your shop, though it isn't required), and some samples of your work.
Anyone can join!

I'd like to help with setting up the thread, filling orders, updating, etc.
Great! We'd love to have you!
Just fill out the form provided in the Helper Information post. You can either post the form in the thread or PM it to HolidayJubilee.
Provide your name, about how much time you can set aside for the collective, and what you want to do...it's that simple!
How much help you provide is completely up to you.

How long will this run?
Probably from early February to late April.
It should last long enough for the respective artists to submit their work and get paid.

So how exactly does this work?
Artists create their own work and submit it to the shop mule. All submissions are then uploaded to a shared Photobucket account that is password-protected. The work is displayed on a website under the artists' respective names.
Buyers look through the work on the website, either by section or by clicking on the artists' names, and figure out what they want. Orders will then be placed through a thread in the Minishops forum, and trades are sent to a mule account (HolidayJubilee) created and maintained by trusted shop helpers.
Artists are paid at the end of the Collective after all trades have been confirmed and all orders have been sent.

What exactly is allowed to be submitted? Anything?
Almost anything.
All submissions must be themed after Valentine's Day, spring, or one of the spring holidays. In addition, the submission must be made completely by the artist and only the artist.
Submissions can include but are not limited to art, graphics, pixel art, animated art, avatar edits, pixel pets, etc. For the most part, anything you could sell in your Minishop that is non-customizable could be sold in the Collective.
The samples you provide with the form do not have to be holiday-themed, but your submissions for the Collective do. You may submit past work as long as you submit it again.

Just some clarification...
Any sig-friendly, hand-drawn or computer-created art or graphic that can be sold at a set price for the duration of the Collective is accepted. No work is to be drawn or customized for individuals once the work has been submitted and the shop has opened.
Minimal exceptions are made for avatar edits and certs, the orders for which will be filled by the individual artist or a delegated shop helper.
Avatar edits may not be custom. The only customizing that can be done is the addition of the individual base of the customer. This may seem restricting, but it will help the ordering and delivery flow smoother and cut down on complaints.
If anyone has an issue with this, we can always try to work something out.

Can I submit collaborative work?
Yes, you can. However, you and the other artist(s) will only be paid one artists' share. In other words, you'll have to figure out how to split the gold between yourselves.
Also, please let us know if you are submitting something like this so that we can give credit to all artists on the website.

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Post: 36014609_3 created on Sat, 22 Dec 2007 21:57:32 +0000
Posted: Sat, 22 Dec 2007 21:57:32 +0000

Artist Information

When you are submitting the finished work, please remember to send it in a PM along with how much you're going to sell it for to HolidayJubilee, the shop mule.

Deadline
There will be two deadlines for this particular Collective.
The first deadline, February 1st, will be mostly for Valentine's Day items, though spring-themed items will be accepted at that time, too. The second deadline, March 1st, will be specifically for spring items.
If you don't have your work submitted by the deadline date, you will not be added for that portion of the Collective!
Therefore, if you don't submit your work before the final deadline, you will not be added in the Collective at all.

Submissions
Once your work is complete, make sure to PM it to the shop mule, HolidayJubilee.
Please keep submissions sig friendly (under 500x500 pixels and 100kb) and Valentine's Day or spring holiday themed.
Two images must be submitted. One will be the image that is PMed to the buyer and the other will be the sample image that is displayed on the thread/website. A sample image is just the normal image with a large "S" or "sample" written across it to prevent people from stealing the work without paying.
Make sure to indicate the prices for your items!
If you don't include prices, we won't sell it. If you don't know how much to sell it for, ask in the thread or consult another artist.
Also, there's a list of ideas (Post 6) in case you don't know what to make.

Payment and Perks
Every artist is paid an equal share from the whole profit of the Collective after it closes, regardless of how much he or she actually sells. However, before the artists are paid, time needs to be set aside for finishing up orders and customers' trades.
All artists who submit work receive 50% off of their orders from other artists.

Other Important Stuff
All work is credited to the artist that made it!

Also, a certain number of interested parties, at least 15-20, is required or the Collective will have to be closed. Gathering interested artists has never been an issue, so there shouldn't be a problem. There's no limit to how many artists we will sign; the more the merrier!

You may always post or PM HolidayJubilee with questions if you have any.

How to become an Interested Artist
Just fill out the form below and post it in the thread or PM it to the shop mule.
Your samples do not have to be holiday themed, but the work you submit for the Collective does.

Name: (your username)
Shop Link: (optional - just for affiliation purposes)
Samples of Previous Work: (anything you've made)

Anyone can be an artist in the Collective!

Interested Artists

absenceofcolour
-x A l k a i d *
Althea Lynn *
x_Angie_x *
Auroraslight *
Aww *
BlackMN
broken_angel
bubblegums500
[Carly] *
Chayiria *
Dakice
darumapyon
Elnara Aldrich
Eskaatjuh *
Evil Quacker *
ll Fiona ll *
guessboynosya *
Hasina Ankhnesmeryre
Heartage
.hidden melody.
High Princess Sioned
[Hyde] *
iStoleYurVamps
Jade13 *
Junge Leiche *
Kadeejah Seshat *
Kara Winters
kirachan9 *
Kitsune_rei *
Kitysumi *
krenaes
LittleBouPig
Love Patrol
LydaLynn *
mermaidkitty *
xMettie *
MevvSan *
michie-in-a-box *
Miyuki Kuroi
Naeyru *
NTrinnu2 *
Oops...I Arted *
Puppenmacher
rabitgrl *
Reinik *
rimedragona *
x_ritsuko_x *
Rose Demon Axel *
Rubber Waffle *
Shadow Fawks
ScallaMule *
serbus
Serkunet *
Simplii Kawaii
SKaleido Star
Solis Luna
Starxxlight
Stonewaltz *
sweetsnow
Taylor Eats Pie *
t e a b a g - m u l e *
Ume Imports *
[Vanilla Lace] *
vegeta_nathan13
verralidainesarrasri *
Veratine *
xXoOoXx *
Zarq *

* = work already submitted to the mule

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Post: 36014609_4 created on Sat, 22 Dec 2007 22:19:55 +0000
Posted: Sat, 22 Dec 2007 22:19:55 +0000

Helper Information

Shop Helpers
Helpers edit the thread if necessary, reply to questions, confirm trades, and help with delivery.
We have a shop mule, HolidayJubilee, to use for easier access. This will allow multiple people to manage the shop.
Only trusted members of the Minishops community and people who have been on Gaia for at least six months can help with the main shop tasks.
It's probably best that we keep those tasks restricted to a small few so that mistakes and miscommunication are limited.

Shop Layout
We will need a small, easy-to-use website to show what is being sold, who is selling it, and how much it is being sold for. This allows the buyers to easily sort through all of the artists' work and make their selection.
Here is a great example of what the website should be.

Helpers with this should have basic HTML and javascripting experience. You don't have to know CSS, but some moderate knowledge of frames would be excellent since a frames site is easier to order from.
If you're interested, please post or PM HolidayJubilee.

Delivery
Delivery is difficult if you don't have enough people! With the insane amount of orders, it's difficult to keep up and still be on time.
Since several different people will be filling orders and delivering them, it's important that a deliverer has good communication and organization skills. It's also crucial that a deliverer is trustworthy and willing to dedicate time to their responsibility.

How to become a Helper
Just fill out the form below and post it here or PM it to HolidayJubilee.
If you post now but find out later you can't do it, that's alright. Let us know and we'll take your name off the list.

Name: (your username)
What to Help With: (shop helper, deliverer, website, etc.)
Time You Can Spend to Help: (how many hours you can help out)

Where Help is Needed:

setting up thread
making banners and sig buttons
contacting artists who may be interested
sending out updates
filling orders (many people can do this)
keeping track of received/sent orders
website coding and updating
anything else not listed here

Interested Helpers

Auroraslight
broken_angel
Crystal_Nightfall
Freaksrus
Heartage (website)
rimedragona (website)
sasukephan
Serkunet
SKaleido Star (website)
t e a b a g - m u l e
verralidainesarrasri

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Post: 36014609_5 created on Sat, 22 Dec 2007 22:37:10 +0000
Posted: Sat, 22 Dec 2007 22:37:10 +0000

Previous Collectives
(in order from the most recent)

User Image - Blocked by "Display Image" Settings. Click to show.

Collectives that have been deleted by Gaia:
Easter 2004
St Patrick's Day 2004
Valentine's Day 2004
Winter 2003
Halloween Bizarre Bazaar 2003

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Post: 36014609_6 created on Sat, 22 Dec 2007 22:47:07 +0000
Posted: Sat, 22 Dec 2007 22:47:07 +0000

List of Ideas

Valentine's Day

hearts
love
red, pink, white
cherries
Cupid
cards
candy
chocolate

St. Patrick's Day

Irish
clovers
beer (xD)
green
leprechauns
pots of gold
rainbows
dancing
fiddles and harps

Easter

bunnies
chicks
eggs
baskets
chocolate
marshmellows
doves
lambs, puppies, kittens, etc.
babies
pastel colors

General

flowers, trees, grass, etc.
birds
ducks
sunshine
rain, storms, etc.
umbrellas and raincoats
picnics
playing outside (swinging, running, etc.)
gardens, gardening
mushrooms
butterflies, dragonflies, ladybugs, bees, etc.
elves, trolls, fairies, unicorns
kites
bicycling
ribbons
worms
turtles, frogs, lizards
camping
melting snow

This should help get you started, at least. :3

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Post: 36014609_7 created on Sat, 22 Dec 2007 22:52:17 +0000
Posted: Sat, 22 Dec 2007 22:52:17 +0000

Staff Notes

Staff members (shop helpers, deliverers, etc.) can write notes here for everyone else to see. This may include to-do lists or questions for the other helpers.

Please make sure to sign your note so we know who wrote it!